To-do lists are a handy tool for keeping track of tasks in work, study, and life. They’re also a great habit for getting things done efficiently. But, they can be a double-edged sword—if not used properly, they can actually slow you down.
We often jot down every task we can think of, only to stare at an endless list, unsure where to start. In this situation, most people naturally pick the easiest tasks first, enjoying the “checklist high” of ticking off items. But in doing so, they ignore the truly important stuff.
Treating all tasks on the list equally isn’t helpful—it can make us lazy without even realizing it. Real productivity isn’t about finishing everything on the list; it’s about consistently tackling the most challenging and valuable tasks. So, we need a smarter way to handle our to-dos.
When dealing with multiple tasks, the key is to categorize them. Here’s how you can do it based on two dimensions:1. TimeOur days are split into small chunks of time, and each chunk has a different amount of free time. If you only have 10 minutes but start a task that takes an hour, you’ll have to stop and restart later, wasting time recalling where you left off.
When listing tasks, estimate how long each one will take and group them by time. YThis way, you can match tasks to the time you have and get more done efficiently.2. ContextWhere are you right now? What tools do you have? Different situations suit different tasks. For example, you can’t do group discussions at home, and it’s hard to focus on important plans on a noisy train.
Categorize tasks by context: Which ones can be done with just your phone? Which ones require deep focus? This helps you pick the right task for the right moment.Bonus Tip: Sync with a CalendarYou can also sync your to-dos with a calendar. A small dot on the date shows there’s a task due, helping you plan your day clearly.To-do lists are a useful tool, but you’ll see the most progress when you use them wisely. Focus on what truly matters, and you’ll get more done with less stress!